Creating custodians with Legal Holds
When you add a new recipient to a Legal Hold, a new custodian will be created at the account level automatically. You'll need to include both a name and email address for your custodian in order to access the custodian across the account.
Adding a custodian from Account Preferences
Account Administrators and Account Owners have the ability to create custodians directly at the account level by selecting My Accounts > Edit > selecting the Custodians tab at the top of the page. Click "Add Custodian" to open the custodian creation form. First Name and Email are required fields. You can also add:
Last Name
Company
Employee ID
Notes
Hire date
Termination date, if applicable
Managing project-level custodians
Account Administrators and Account Owners can view, edit or link custodians to existing projects from the Account-level custodians list page by hovering over the 3-dot kebab on the right side of the Custodian table.
Viewing custodian details
Clicking "View custodian" opens the Custodian detail page, which includes:
Name
Company
Date added
Email address
Employee ID
Employment Period
Linked Projects and Project Stats
Legal Holds
Editing Account-level custodians
Clicking "edit custodian" re-opens the Custodian details form and allows you to update name, email, company, notes, or employment period data.
Linking account-level custodians to existing project custodians
Clicking "link project custodians" opens a form that allows you to link your Account-level custodian to project-level custodians that were established by uploading data. You can review suggested custodians, or change the drop-down menu to show a searchable list of all project-level custodians in the account.
Creating and Using Account Level Custodians at Upload
You can also create a new custodian and add to the account level from the upload form when adding new data to a project.
The custodians you create and manage at the account level will also be available for your use when uploading new documents into Logikcull.
ℹ️ A custodian must be assigned to every Logikcull upload.
Account-Level Custodian Reports
The custodian report allows you to gather information on how many Projects and Legal Holds any Account-Level Custodians are in.
You can download an up-to-date Custodian Report by selecting the "Download Custodian Report" button on the top right of the Custodian Tab in Account Settings:
A custodian report is also available at the Project level.
This custodian report includes information on the total number of uploads, documents, and pages that a Custodian has.
You can download the Project level custodian report from the Custodian tab of your Project settings (gear icon on top right when in a project).
