(Please note that the video may not have sound.)
To save a search for specific parameters or sets of documents, click "Save" near the search bar.
Saved search statistics: icons at the top of the box show number of documents, pages, and storage size of your saved search.
Save as: will default to today’s date, but can be changed.
Description: This is optional, but allows for additional detail that might not fit in the title (e.g., priv docs to QC, responsive to RFP 12, etc.)
Lock this search (checkbox): The search may be locked in order to replace search criteria with a list of the documents contained in the search when it’s locked. Locking is required for breaking into review sets or family inclusion. Leaving this box unchecked keeps the search criteria in place, and updates your search results depending on variables like added work product or new uploads that meet the search criteria. How Do I Create Review Sets for Reviewers?
Once the search has been saved, a green success alert will show up at the top of the screen letting you know the search was correctly saved. If the alert is red, something likely went wrong and you'll need to re-save the search.
All saved searches can be accessed by clicking on the green "Saved Searches" text in the top-right corner of the search page.
Under the list of saved searches created hover over "...More" and additional options will become available. When locking a previously unlocked search, you will also be given the option to include families and/or designate review sets.
More tips for saved searches:
- Dynamic saved searches may be re-run to update search results
- Saved search names can be edited
- Saved searches can be deleted.
- Saved searches are used to download or produce documents. In addition, saved searches may be re-run like macros, the name can be edited, or it can be deleted. To update an existing saved search, you would want to run the old search, make any changes, and save it as a new search. You can also use the saved search to download or produce the documents in your saved search.